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Staff scheduling & rota

The right people, in the right place, properly briefed

Assign staff to events and shifts with per-role notes, spot clashes in the rota at a glance, and let the system notify everyone automatically when plans change - no group emails, no spreadsheets, no one turning up to the wrong room.

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Included in
Free Starter Professional Business Enterprise
Core feature, free on every plan · advanced options on higher tiers
app.sonicems.com
The staff rota week grid showing shifts by person
The difference

From scattered and stressful to joined-up and calm

Without a system like this

  • A rota in a spreadsheet that is out of date the moment you share it
  • Staff who never get told when their shift changes
  • No easy way to see who is double-booked or off

With Sonic EMS

  • A live week grid built for rostering
  • Draft in private, publish when ready
  • Automatic notifications when a shift changes
What you get

Built to do the job properly

Week grid

Roster a whole week by person and department, drafting and publishing when it is ready.

Conflict warnings

Overlaps and people already on leave are flagged as you build the rota.

Copy last week

Start from last week or a saved pattern instead of a blank grid.

Auto-notify

Publish and the right people are told, by EMS and email, to their preference.

Staff & Rota

Rostering that fits how venues actually work

Build the week in a grid, create shifts straight from your events, split a long shift, and copy last week to save time. Draft privately, then publish so the team sees the final plan - with conflicts and time off flagged before you hit go.

  • Create shifts from events in one step
  • Split shifts and copy last week
  • Draft vs published, with an audit trail
Staff & Rota

Profiles, assignments and badges

Your whole team in one place, each with a profile, job title, departments, notification preferences and permissions. Assign people to sub-events directly, and recognise skills and certifications with badges that can carry an expiry and prompt a renewal.

  • Roles and departments at a glance
  • Assign staff straight from a sub-event
  • Skill & certification badges with expiry reminders
app.sonicems.com
The team staff list with roles and departments

Your whole team, with roles and departments.

Works well with

Explore related features

Events

Dates, spaces, contacts, status, notes and files - all living on the event itself.

HR Suite

Leave, absence, org chart, onboarding, performance and pay - built into the system your team already uses.

Event Health

Attach live task checklists to any event, track a health score, and surface everyone’s overdue tasks.

Never staff an event on a spreadsheet again

Add the Staff Rota and let the schedule tell everyone. Start free.

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