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For theatres, venues & event teams

Every event, every venue,
under control

Stop running your events across inboxes, spreadsheets and shared drives. Sonic EMS brings the whole picture - schedule, staff, spaces, contracts, finance, files and tasks - into one place your entire team can trust. Less admin, fewer mistakes, and a professional face for every client.

Start your free trial See what it does
3 months free on any paid plan No credit card needed No setup fee or long-term contract Live in days, not months
app.sonicems.com/dashboard
The Sonic EMS dashboard showing today’s events, tasks and who is on site
Staff assigned
26,073
Events today
14
9,483+Events managed
44,757+Sub-events scheduled
12 yrsIn active use
100%Web-based
Built for your whole organisation

Whoever runs your events, this was built for them

From the boardroom to the loading bay, Sonic EMS gives every role the view they need and takes the busywork off everyone’s plate.

Executives & Directors

See the whole operation at a glance - what’s confirmed, what’s at risk and what it’s worth - without chasing anyone for a spreadsheet.

  • Confidence, not guesswork
  • Branded, client-ready contracts
  • One version of the truth

Operations & Technical Managers

Coordinate staff, spaces and technical needs without the clashes. Everyone knows where to be, and changes reach the right people automatically.

  • No double-bookings or clashes
  • Right people, right place, right time
  • Far less email and admin

Front-of-house, Production & team

Everyone sees exactly what they need for their role, and nothing they don’t - on any device, always up to date.

  • Role-based views
  • Always current, on any device
  • New starters productive on day one
Replace the patchwork

Still running events on email and shared drives?

Most teams stitch it together with Outlook or Gmail, a shared calendar, a pile of spreadsheets, and files scattered across SharePoint, Dropbox or a network drive. It works... until it doesn’t.

The email & shared-drive patchwork

  • Key details buried in email threads no one can find
  • Spreadsheets that are always slightly out of date
  • Files scattered across Dropbox, SharePoint & network drives
  • No idea who changed what, or when
  • Ticketing, contracts & schedules that never talk to each other
  • New starters take weeks to find their way around

With Sonic EMS

  • Every detail lives on the event - findable in seconds
  • One live schedule the whole team trusts
  • Files attached to the exact event they belong to
  • A complete audit trail of every change
  • Schedule, staff, contracts, files & tasks in one place
  • New team members up to speed on day one

You already pay for the patchwork - in wasted hours, missed details and duplicated work. Sonic EMS replaces it for less than the cost of the mistakes it prevents.

The complete toolkit

Everything you need, add what you use

Core event management is always included. Add modules for integrations, contracts, project-tracking and more as your team grows. Click any area to see how it helps.

Events

Dates, spaces, contacts, status, notes and files - all living on the event itself.

Learn more

Calendar & Scheduling

A colour-coded calendar across all your venues and spaces, with conflicts flagged before they bite.

Learn more

Staff & Rota

Assign staff to events and shifts, spot rota clashes, and let the system tell everyone automatically.

Learn more

Contracts

Generate, send and track contracts with client e-signature - no separate app, no printer.

Learn more
Flagship

From event management to full project management

Attach live task checklists to any event, track a health score, and surface everyone’s overdue tasks.

Explore Event Health

Finance & CRM

Keep your promoters and hirers in a CRM, quote and invoice them, and see what every event actually made.

Learn more

Auto Cues

Rules that notify people, update events, add notes and tags, and chase the routine work for you.

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Reports & Insights

Build custom reports, chart the results, pin them to your dashboard and email them on a schedule.

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Show Reports

Structured show reports for each department - timings, safety checks and notes, searchable after the event.

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HR Suite

Leave, absence, org chart, onboarding, performance and pay - built into the system your team already uses.

Learn more

Wallboards

Live schedules, space status and show artwork on screens backstage, in the office and in the foyer.

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Venue Hire

A branded hire website and enquiry form showing your spaces, their details and when they are free - every enquiry arrives as a provisional event.

Learn more

Asset List

One register of your sound, lighting, AV, staging and furniture, with PAT and LOLER dates, booked onto events without double-booking.

Learn more

Integrations

Ticketing, attendance, calendar feeds and surcharges - connected to your events.

Learn more

Dashboard & Notifications

A personal dashboard, notifications the way each person wants them, event subscriptions, search and built-in help.

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REST API

A documented, token-authenticated REST API to feed websites, dashboards and other systems.

Learn more

Security & Audit

Access roles, a full audit trail, two-step sign-in, and backups of your data whenever you want them.

Learn more
See it in action

Less admin. Fewer mistakes. A team that always knows what’s happening.

One source of truth

Every booking, with its whole story attached

Dates, spaces, contacts, contract status, technical needs, notes and files all live on the event itself - so the answer to “what’s happening with this booking?” is always one click away.

  • Sub-events, spaces and staffing in one view
  • Notes and files attached in context
  • Update once - everyone sees it

Explore event management

app.sonicems.com/event
An event detail page bringing every detail together
A calendar that actually knows

Every space, every booking, impossible-to-miss clashes

See everything across every venue and space, colour-coded and filterable, with conflicts flagged before they become problems. It’s the schedule your shared calendar always wished it could be.

  • One grid across every space
  • Clashes flagged instantly
  • Compare options with scenarios

Explore scheduling

app.sonicems.com/calendar
A calendar showing colour-coded events across multiple spaces
Flagship · Event Health

The small things that sink events never get forgotten

Every event carries a live checklist and a health score. Overdue tasks surface automatically on the right person’s dashboard - so risk assessments, licences and load-in details are done long before the doors open.

  • Reusable task templates
  • A health score that flags risk early
  • Everyone’s tasks on their dashboard

Explore Event Health

app.sonicems.com/event-health
The Event Health checklist and health score
How it compares

The honest comparison

Most teams are really choosing between three things. Here’s where Sonic EMS fits.

What you actually needEmail + shared drivesGeneric calendar / PM toolSonic EMS
Purpose-built for events & venues✗Sort of✓
One live schedule across every space✗Basic✓
Staff scheduling with clash detection✗Manual✓
Files attached to the right eventScatteredSeparate app✓
Contracts with client e-signature✗✗✓
Role-based access - right info, right peopleClunkyLimited✓
Full audit trail of every change✗Some✓
Task tracking & reminders (Event Health)✗Generic✓
Automated follow-ups (Auto Cues)✗Add-on tools✓
Quotes, invoices & P&L per eventSeparate package✗✓
Show reports & live wallboards✗✗✓
Price for a whole venue team“Free” - in hidden timePer-seat, adds upFrom £69/mo

Purpose-built venue systems (Artifax, Yesplan, Momentus, Priava) do many of these things too - but typically at several thousand pounds a year and months to onboard. Sonic EMS gives you the same command centre at small-business pricing, live in days.

Simple pricing

Choose the plan that fits your organisation

Licensed per organisation, never per seat - run one or many venues under a single account. All prices are per organisation, per month, no VAT. No setup fee, no long-term contract, cancel anytime. Pay annually and get 2 months free.

Unlimited staff on every plan, including Free. Pricing is per organisation, not per seat - bring your whole team on board at no extra cost.
Free
£0 / mo
£0 / yr

Core EMS tools at no cost. Add the modules your team needs as you grow.

  • 1 venue & space
  • Core event management
  • Basic staff scheduling
  • Dashboard & notifications
  • 50 MB file storage
  • Add-on modules not included
  • No third-party integrations
Get Started Free
Starter
£69 / mo
£690 / yr
Saves £24/mo vs. add-ons

Core infrastructure for organisations running one or two venues.

  • Up to 2 venues & spaces
  • Tags, Departments & Event Limits
  • Staff Rota
  • 1 GB file storage
  • Integrations not included
  • Contracts, API & Event Health not included
Choose Starter
Free for 3 months, then £69/mo
Best value
Professional
£169 / mo
£1690 / yr
Saves £78.99/mo vs. add-ons

Integrations and tools for growing venue groups of up to five.

  • Everything in Starter
  • Up to 5 venues & spaces
  • Spektrix & SignInApp integrations
  • Surcharges, Event Notes & Wallboards
  • ACL Templates & Bulk Management
  • Two-Step Verification (MFA)
  • 2.5 GB file storage
  • Contracts, API, Event Health & HR not included
Choose Professional
Free for 3 months, then £169/mo
Business
£269 / mo
£2690 / yr
Saves £145.99/mo vs. add-ons

The complete event and project management platform for up to eight venues.

  • Everything in Professional
  • Up to 8 venues & spaces
  • Contracts Management
  • Custom Report Builder & Custom Fields
  • 4 GB file storage
  • REST API, Event Health & HR (Enterprise)
Choose Business
Free for 3 months, then £269/mo
3 months freeTry any paid plan free for 3 months. Add your card before it ends to carry on, or stay on the Free plan.
No setup feeOnboarding costs nothing - you only ever pay your plan price.
No long-term contractMonthly plans roll month to month. No minimum term, no lock-in.
Cancel anytimeChange plan or cancel whenever you like, and export your data on the way out.

Annual plans are paid upfront for the year and are not refunded part-way through; if you cancel, your plan simply won’t renew. See our Terms & Conditions.

Enterprise

Unlimited scale with an SLA and priority support for national groups.

  • Everything in Business
  • REST API Access
  • Event Health - full project management
  • HR suite - leave, absence & org chart
  • 9+ venues - no cap
  • Priority support & SLA
  • Guided onboarding
  • 6 GB file storage
£449 / mo
£4,490 / yr
Choose Enterprise

Sign up online · unlimited venues · SLA & guided onboarding

Not on a package? Individual add-on modules can be purchased separately. View all modules & pricing ↓

Compare all modules in detail
Add-on moduleMonthlyFreeStarterProfessionalBusinessEnterprise
Core infrastructure
Venues & Spaces £18.00 1 Up to 2 Up to 5 Up to 8 ✓
Tags £10.00 - ✓ ✓ ✓ ✓
Department Limit £8.00 - ✓ ✓ ✓ ✓
Event Max Limit £24.00 - ✓ ✓ ✓ ✓
Show Reports £12.00 - ✓ ✓ ✓ ✓
Staff Rota £16.00 - ✓ ✓ ✓ ✓
File Storage - extra 1GB £5.00 ✓ ✓ ✓ ✓ ✓
Integrations & tools
Surcharges £10.00 - - ✓ ✓ ✓
Ticketing Integrations £29.00 - - ✓ ✓ ✓
SignInApp Integration £29.00 - - ✓ ✓ ✓
ACL Templates & Bulk £12.00 - - ✓ ✓ ✓
Event Notes £10.00 - - ✓ ✓ ✓
Wallboards £24.00 - - ✓ ✓ ✓
Venue Hire £19.00 - - ✓ ✓ ✓
Advanced features
Two-Step Verification £9.99 - - ✓ ✓ ✓
Contracts £59.00 - - - ✓ ✓
API Access £59.00 - - - - ✓
Custom Report Builder £29.00 - - - ✓ ✓
Custom Fields £12.00 - - - ✓ ✓
Event Health £59.00 - - - - ✓
Auto Cues £19.00 - - - ✓ ✓
HR £59.00 - - - - ✓
Asset List £19.00 - - - ✓ ✓
Finance £29.00 - - - ✓ ✓
CRM £12.00 - - ✓ ✓ ✓
Monthly package price £0£69£169£269£449
Annual package price £0£690£1690£2690£4490
What our users say

Trusted by event teams

★★★★★
Highly recommended. Excellent software, easy to use and accessible. Excellent customer service.
Vickie Robbins
Vickie Robbins
CEO, Taunton Brewhouse
★★★★★
Sonic EMS replaced our spreadsheets with a single source of truth for all booking and event data at the Taunton Brewhouse. It’s easy to use and customisable, and the Staff Rota makes it simple to assign staff and keep them informed of their shifts. Event Tasks help us catch anything that slips, and the integrations with our ticketing system and SignInApp work great. The access control list was tricky to navigate at first, but that’s since been fixed. Highly recommend!
Daniel Kirkwood
Daniel Kirkwood
Building and Services Coordinator, Taunton Brewhouse
★★★★★
Keeping track of events status is so much easier with EMS. I don’t miss the spreadsheets and Outlook calendars!
Jennifer McLean
Jennifer McLean
CEO, Sedulousco
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