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Rich event management

Every booking, with its whole story attached

An event in Sonic EMS is far more than a diary entry. Dates, sub-events, venues and spaces, contacts, technical needs, contract status, notes and files all live on the record itself - so the answer to “what is happening with this booking?” is always one click away, never a hunt through inboxes.

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Included in
Free Starter Professional Business Enterprise
Core feature, free on every plan · advanced options on higher tiers
app.sonicems.com
A Sonic EMS event detail page bringing dates, spaces, contacts and status together
The difference

From scattered and stressful to joined-up and calm

Without a system like this

  • Key details buried in email threads no one can find
  • A spreadsheet for dates, a folder for files, a mailbox for the rest
  • No single answer to “what is the latest on this booking?”
  • Changes that never reach the people who need them

With Sonic EMS

  • One record that holds the whole booking end to end
  • Sub-events for get-ins, rehearsals, performances and get-outs
  • Contacts, notes, files and contract status attached in place
  • Update once - the right people see it instantly
What you get

Built to do the job properly

Sub-events

Break a booking into get-in, rehearsal, show and get-out, each with its own times, spaces and staff.

Status at a glance

Built-in statuses plus your own, such as Pencilled or Contract out, each with its own colour - and a single date can carry its own status.

Contacts in place

Promoters, clients and suppliers attached to the event, typed by role, never re-keyed.

Custom fields

Capture the things unique to your venue - and report on them later.

Events

Find any booking in seconds

A fast, filterable list of every event - search by name, filter by status, venue, space, tag or date, and switch between event and sub-event views. The answer to “what have we got on?” is always a click away.

  • Search and filter by status, venue, space, tag or date
  • Your own statuses with their own colours, on events and single dates
  • Switch between event and sub-event views
app.sonicems.com
The Events List showing every booking with status, dates and venue

Every booking, searchable and filterable in one list.

Events

Capture what matters to your venue

Add your own custom fields to events and sub-events - target seats, referral source, first-aid cover, anything you track - then report on them later. Shape Sonic EMS around the way your organisation actually works.

  • Global-event and sub-event custom fields
  • Per-field access control
  • Report on your own fields
app.sonicems.com
Custom field management for events

Tailor every event record to your operation.

Events

Less retyping, more doing

Copy last season’s show as the starting point for the next, choosing exactly which details come across. Shift a whole run of dates by an hour, change their status or delete them in one go with bulk edit, or split a run off into its own event with its staffing and notes intact. Mark a date as all day, link related events together, and pull bookings in from an iCal feed instead of keying them by hand. When everyone working on an event must know something - a changed get-in, a safety notice - give it an alert that pops up whenever anyone opens it.

  • Copy an event, choosing what to bring across
  • Bulk edit times, status and options across many dates
  • Move dates to another event, or split them into a new one
  • All-day dates, linked events and iCal import
  • Event alerts that pop up for everyone who opens the event
Events

Files and artwork where they belong

Riders, floor plans and risk assessments live on the event in folders, with folder-level permissions so sensitive paperwork stays private. Add marketing images to an event and they can appear on your foyer wallboards automatically.

  • Event folders with their own permissions
  • Thumbnails and a full file history
  • Marketing images that feed your wallboards
Works well with

Explore related features

Calendar & Scheduling

A colour-coded calendar across all your venues and spaces, with conflicts flagged before they bite.

Event Health

Attach live task checklists to any event, track a health score, and surface everyone’s overdue tasks.

Contracts

Generate, send and track contracts with client e-signature - no separate app, no printer.

See your whole operation on one page

Start free and put your next event into Sonic EMS in minutes.

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