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Calendar & scheduling

Every space, every booking, no nasty surprises

See everything across every venue and space, colour-coded and filterable, with conflicts flagged before they become problems. It is the schedule your shared calendar always wished it could be.

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Included in
Free Starter Professional Business Enterprise
Core feature, free on every plan · advanced options on higher tiers
app.sonicems.com
The programming calendar showing colour-coded events across multiple spaces
The difference

From scattered and stressful to joined-up and calm

Without a system like this

  • Double-bookings you only spot on the day
  • A separate calendar per room that no one keeps in sync
  • No way to weigh up two options before you commit

With Sonic EMS

  • One calendar spanning every venue and space
  • Clashes flagged the moment they would happen
  • Scenarios to compare options side by side before confirming
What you get

Built to do the job properly

Clash detection

Overlapping bookings in the same space are surfaced instantly so nothing slips through.

Space filtering

Focus the view on the venues, spaces or departments you care about right now.

Scenarios

Pencil in and compare alternative plans, then commit the one that works.

Month & week views

Zoom from a whole month down to a busy load-in day without losing context.

Calendar & Scheduling

Month, week or day - your choice

Zoom from a whole month down to a single busy load-in day, colour-coded and filterable, with everything that is booked shown in context. Read the big picture or drill into the detail without losing your place.

  • Month, week, day and list views, plus Timeline Day and Week with a lane per space
  • Colour-coded by space
  • Filter by status, tags and requirements
app.sonicems.com
The events calendar month view

The whole month at a glance, or a single day in detail.

Calendar & Scheduling

Plan View: every space, day by day

Plan View lays out the days ahead as a board, with a column for each space and a card for each booking. Back-to-back dates join up, longer runs show Day 2 of 5, and you can colour cards by status or by event, filter by tag, status or production, and drag a card to move it. Bookings that still need a room wait in a No space column - drag one onto a space to give it that space. Long runs keep their space on the days between performances, so nobody books into a set. It works on tablets and phones too, so the plan goes where you go.

  • A column per space and a row per day
  • Colour by status or event, with filters
  • Drag to move or to give a booking its space
  • Long runs block their space for the whole run
app.sonicems.com
Plan View with a column for each space and booking cards for each day

The week ahead across every space, on one board.

Calendar & Scheduling

Blocked days: dark days and spaces out of use

Block a day, or a run of days, so nothing can be booked on it - across the whole venue for a dark day, or just the spaces that are out of use for building work or a private function. Every way of adding or moving a date respects it, from the calendar to the Programming Calendar, iCal imports and Auto Cues, and hire websites show those days as unavailable. Anything already booked is shown to you before you save, its team is told, and the event page flags the clash until it is sorted.

  • Whole venue or chosen spaces
  • Enforced everywhere dates are added or moved
  • Existing bookings flagged, and their teams alerted
app.sonicems.com
Blocking two dark days, with the bookings already on those days listed before saving

Block dark days and see what is already booked before you save.

Calendar & Scheduling

Every venue and space, colour-coded

Set up as many venues and spaces as you run, each with its own colour, capacity and notes. Those colours flow through every calendar so a glance tells you exactly what is on where - and clashes jump out. Choose who can book each space, by role or by person, so only the right people can put events in your main house.

  • Unlimited venues and spaces
  • A colour per space, used everywhere
  • Capacities and per-space notes
  • Choose who can book each space
app.sonicems.com
Venue and space management with colour coding

Colour-code every space - clashes are obvious.

Calendar & Scheduling

Everything that affects the schedule, in one view

UK bank holidays for England & Wales, Scotland or Northern Ireland appear on the calendar automatically, alongside your own date notes for closures and key dates. Overlay staff leave and rota shifts to see who is around before you commit, and drag, resize or right-click a booking to change it in place - on the main calendar or on the event’s own calendar.

  • Bank holidays and date notes on the calendar
  • Staff leave and rota shifts as overlays
  • Drag, resize and right-click editing, on every event too
Calendar & Scheduling

Your schedule in Outlook, Google or Apple Calendar

Every member of your team gets a private calendar subscription link, so the events they work on appear in the calendar app they already use - and stay up to date as plans change.

  • Personal, private iCal subscription link
  • Works with Outlook, Google and Apple Calendar
  • Updates itself as bookings change
Works well with

Explore related features

Events

Dates, spaces, contacts, status, notes and files - all living on the event itself.

Staff & Rota

Assign staff to events and shifts, spot rota clashes, and let the system tell everyone automatically.

Event Health

Attach live task checklists to any event, track a health score, and surface everyone’s overdue tasks.

A calendar that actually knows

Bring every space into one clash-proof view. Start free today.

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